ARTICLE I: NAME AND LOCATION
ARTICLE II; PURPOSE
ARTICLE III: MEMBERSHIP & DUES
Section 1: Definition of Membership
A regular member is a voting member of the club. He/she has met the requirements and followed the admission process specified below. Membership also includes spouses/partners.
Section 2: Requirements for Membership
Section 3: Voting Rights
Members and their spouse/partner as stated on the application each have one vote in conducting club business.
Any change in spouse/partner (except death) must be stated on yearly renewal form.
Section 4: Dues
ARTICLE IV: MEETINGS
Section 1: Schedule:
Section 2: Participation:
ARTICLE V: CHARTER MEMBERS
All charter members and their spouses shall have one share each, in the Corporation, which will be non-negotiable and non-transferable, as long as their membership is current. Any member who forfeits his/her regular membership also forfeits his/her Charter Membership.
ARTICLE VI: BOARD OF DIRECTORS
There will be a Board of Directors consisting of five members of the club. Directors will serve three year staggered terms. Directors’ terms are in effect now and vacancies will be filled at the Annual Meeting by election, or at a special election to fill an unexpected vacancy. Any member of the Board of Directors who misses two consecutive Board meetings without a legitimate excuse may be replaced by an alternate.
Section 1- Duties of Directors:
ARTICLE VII : EXECUTIVE BOARD (OFFICERS/DIRECTORS)
Section 1: Executive Board Positions:
The Executive Board, which is comprised of the elected officers and Board of Directors, shall be the managing authority of the club.
Any major change to the facilities or operations of the club, not requiring Charter Member approval, must be approved by a two thirds majority of the executive board. Any changes which could be considered contrary to the club’s stated purpose cannot be considered.
The elected officers are as follows. President, Vice President, Secretary, Treasurer, Membership Coordinator ,Sergeant at Arms, Facilities Manager and 5 directors.
Section 2: Officer Duties:
Preside over and direct meetings, enforce rules, and perform duties prescribed, sign club documents and appoint committees
The Vice-President will serve as President in his/her absence and assist him/her as necessary.
Keep minutes of all meetings, send out annual newsletter, issue notice of special meetings. In the absence of the Secretary, a Club Member appointed by the President will perform duties of the Secretary.
The Treasurer shall be custodian of the Clubs monetary assets, accept and deposit money, issue receipts, and make payments of money as directed a majority vote of members at a club meeting. In case of emergency the President has the authority to authorize payments up to $500.00. Emergency payments over $1,000 will require a majority vote of the Executive Board. The Treasurer shall also have available at each meeting a financial report for the club as directed.
The Treasurer shall pay from available funds any expenditure approved by the Executive Board or a majority vote of members at a club meeting.
Routine expenditures, such as heat, power, insurance and taxes do not need pre-approval.
The Membership Coordinator will manage the membership applications and approval processes for new perspective members, and record keeping for all new and existing membership. The Membership Coordinator is responsible for collecting the new member applications and presenting them to the rank and file for consideration.
Sergeant at Arms:
The Sergeant at Arms will preserve order at the meetings and the clubhouse and verify credentials.
Ensure that all fire and safety requirements are current and up to date. Ensure that the facilities are maintained in a state of cleanliness and good repair. Ensure that bathroom, kitchen and general cleaning materials are available. Act as primary contact for all facilities matters. Manage the club rentals. The facilities manager will receive a stipend as described in the appropriate standard operating procedure (SOP).
Section 3: Election of Officers:
Section 4: Terms of Office:
Officers will hold office for one year beginning the first day of January of the year following the election.
ARTICLE VIII: BY-LAWS & AMENDMENTS:
ARTICLE IX: Exceptions/Omissions
Any other issues/policies not covered by the above articles will be covered by Robert’s Rules of Order. In case of conflict, the club bylaws will supersede.
Other activities and procedures shall be defined in “Standard Operating Procedures”.
Adopted January 1963 Revised April 20, 2017
Original signed by Scott Farnum, President on April 22, 2017
Revised 4/20/2018 Ratified 5/032018
Revised 10/17/2019 Ratified 11/07/2019